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City of Bunnell, Florida
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| | | | | | | | | Document Date: | 4/22/2024 | Amount: | | Department: | Community Development | Account #: | | Subject: | Requesting approval of Contracts for Continuing Professional Planning Services with Alliant Engineering Inc, Matthews DCCM and EXP US Services Inc. | | Agenda Section: | Consent Agenda: |
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| | | | | | | | | Goal/Priority: | Financial Stability/Sustainability, Quality of Life |
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| | | | | | | | Summary/Highlights:
This is a request to approve new contracts with Alliant Engineering Inc.; Matthews Design Group LLC dba Matthews DCCM; and EXP U.S. Services Inc. for continuing professional planning services.
Background:
RFQ 2024-01 was released to obtain bid submittals for a new contract to perform professional planning services for the Community Development Department. The City received seven submittals.
On April 8, 2024, at the Regular Meeting of the Bunnell City Commission, the City Commission authorized staff to negotiate a contract with all seven firms, with Alliant Engineering Inc., Matthews DCCM, and EXP U.S. Services Inc. being amongst the firms.
Draft contracts have been prepared based on the fees proposed in the bid submittal. The initial contracts are for a 5-year period and there are 2 options to extend the contracts for an additional 24 months. Any price changes proposed after the contracts have been signed would need to come before the City Commission for acceptance and approval.
Any project delegated to a consultant will be done via a work authorization order and may come back before the Commission for acceptance and approval depending on the total cost of the scope of work. Having these contracts prepares the City for the projected growth it is expected to receive in the very near future.
Staff Recommendation:
Approval of all three contracts with the firms Alliant Engineering Inc., Matthews DCCM, and EXP U.S. Services Inc.
City Attorney Review:
Approved
Finance Department Review/Recommendation:
City Manager Review/Recommendation:
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